BCP Strata is dedicated to providing our clients with a professional, yet personalised standard of Body Corporate Management services. For ease of reference, these are divided into Agreed Services, and Additional Services, and correlate directly to our Administration Agreement.
AGREED SERVICES:
Secretarial
- Convene and attend the Annual General Meeting
- Call nominations for the position of executive and ordinary members of the Committee
- Prepare and distribute the notice of annual general meeting and ancillary documentation
- Record and distribute minutes of annual general meetings
- Prepare and distribute notices for agreed number of committee meetings
- Attend agreed number of Committee Meetings
- Record and distribute the minutes for agreed number of committee meetings
- Arrange for the appointment of a returning officer
- Receive and acknowledge correspondence
Financial
- Open, maintain and operate a bank account for the administrative fund and sinking fund
- Prepare a statement of accounts for each financial year
- Prepare a draft budget for each financial year
- Issue notices to lot owners for payment of contributions
- Receipt and bank levies
- Process and pay accounts
- Prepare financial records and statements as required by the Regulations
Administrative
- Establish and maintain the roll and registers
- Maintain and keep records
- Make available the records for inspection
Insurance
- Obtain quotations for insurances required to be effected by the Body Corporate
- Effect the insurances required to be effected and maintained by the Body Corporate on behalf and as directed by the Body Corporate
- Pay insurance premiums from the Body Corporate’s funds
- Submit insurance claims to the Body Corporate’s insurer (for claims where BCP Strata are the approved Insurance Agent)
ADDITIONAL SERVICES:
Maintenance and Facilities
- Attend to arrangements for the maintenance, repair or replacement of the common property or body corporate assets as directed by the body corporate
- Liaise with independent contractors in relation to utility services
- Organise quotes on behalf and as directed by the Body Corporate
- Issue Work Orders to tradesman on behalf and as directed by the Body Corporate
- Ensure tradesman are correctly insured and have appropriate licensing
- Submit insurance claims to the Body Corporate’s insurer (for claims other than when BCP Strata are the approved Insurance Agent)
Other Services
- Convene and attend EGMs including preparation and distribution of minutes
- Prepare applications/submissions to Commissioner for the Body Corporate and arrange lodgement of documents with Department of Natural Resources and Mines on behalf and as directed by the Body Corporate
- Liaise with lawyers, accountants, tax agents, engineers and other professionals as required
- Coordination of Technical Reports including Sinking Fund Forecasts, Insurance Valuations and WHS Compliance Reports
- Levy Arrears collection
Details of all the above services are set out in our Administration Agreements. A copy of this document will be provided to you when you request an obligation free quote from BCP Strata, which you may request here.